Professional & Affordable Office Removal Company in London

Office removals checklist

• It is advisable to obtain a floor plan of your current place of work and the offices that you will be moving to. This will help you plan orientation and layout.
• Measure all desks, printers, chairs, filing cabinets etc in order to calculate the maximum area required for each item, taking into account space required for each person working in the office. For example, if you know that a room is 3 metres deep and a desk and chair are 2 metres deep, then you know that you would not be able to fit a printer directly behind that desk!
• Once you have your measurements, locate all of the power and plugin access points for internet, telephones, fax etc in the new premises before deciding where each of your items should go.
• And finally once you have figured out the above, it can be extremely helpful to divide each area up by numbers and making a list as to what items are in that number. This will come in to play later.

Office Move Team:

It is always good engaging everyone in the office with the move. When doing so:

• Ask a member of your staff to project manage a team and one other person to help them organise and to take over the role if something goes wrong.
• Divide the remaining individuals into separate groups. Assign each group an area of responsibility such as being in charge of computers, printers, networks, providers, data, clients etc. You should also have one team who will carry out equipment testing!

Labelling:

This can be completed well in advance of your office move to save you time and effort later on:

• Mark and/or label all of your individual cables and wires, for example ‘A’ for Analogue, ‘D’ for data cables etc.
• Devices such as computers, phones etc. should have a label describing where they should be placed or have the name of the person using them.
• A good way to speed up the unpacking process is to use colours in the numbered areas of the floor plan. For example, if you have several filing cabinets or shelves each destined for a different part of the new premises, you can assign each shelf or cabinet a different colour that has a corresponding box or boxes with the same colour in the floor plan.

Other Office Removals Recommendations:

• On your dismantling/packing day, take time to clean each of your office items. Many of your office furniture and items from desks, chairs,  computers and electrical equipment to kettles, fridges and bins have probably never been touched since the day they were installed.
• Keep a detailed inventory of all equipment and items as they are dismantled and packed.
• Back up all of your important files and data on external hard drives and keep a printed list of all of your employees and key business contacts in case of emergencies or problems in accessing data. We recommend that you have this on your person or at least kept separate from the items being moved.
• Make a list of any items that you will not be taking with you. We encourage you to consider if any unwanted items are worth donating to charities such as British Heart Foundation, who would not only be happy to take the items from you but may collect them for free!

Finally:

We recommend that you arrange a meeting to run through a number of the above key areas with your moving teams prior to your office removal. It can be helpful to do a few step-by-step test runs allowing the teams to internalise their individual tasks.